Here’s another old post that was initially drafted some months ago. More thinking about work habits.
Focus is a fickle creature sometimes. Getting consistent, high-quality work done without burning out (or wasting too much time trying to optimize my ability to get that work done) is a challenge — and finding the right balance of routine and change is important, too.
As I switched from “work mode” to “browse the internet for 10 minutes before I meet my friends for lunch mode,” I did a couple things that made the shift more clean mentally. Then I decided I would share with you some of these little things I do, mostly without thinking about them, to help me work when I am working and relax when I am relaxing.
At work, I listen to music when I am working. When I start doing something else (email, chatting to friends who drop by, reading blog posts, tweeting) the music goes off.
After reading this Dynamic Ecology post about work hours in science, I started tracking my time. I do it in a very loose way, tracking only academic-related things (different science projects, email, fun science/academia reading, paper reading, etc) and not any other life activities. I use a free timer for Android called TimeSheet; it’s simple and has nice features. It’s been enlightening seeing how much work I am truly doing during the day. Knowing that it’s running reminds me to stay on task or read just one more paper even though I’m a bit bored. Also interesting: seeing how the peaks and troughs smooth out to a quite respectable average.
If I’m stuck in a procrastination loop or just really struggling with what I’m working on, I reset by going for a walk outside and often by making a cup of tea before I sit back down to the work at hand. Smaller version: close all programs and close my laptop, get up, stretch, sit back down and begin again.
I change my level of planning detail on a pretty regular basis. Right now, my outline for the week is very loose and vague (e.g., today’s list shows work on a phylogeny project in morning, lunch + walk, work on the postcrania project all afternoon plus some dissertation specimen planning, a Skype call, and a library book return task). You’ll notice that those aren’t very accomplishment-focused, other than returning the library book. Other times I work best if I map out very specific tasks to specific times of day. Other times I am motivated by setting discrete tasks and saying I’m done with work for the day when I am done with them. No one thing ever seems to work for me forever, so I’ve learned to just roll with whatever motivates me most at the time.
I use Chrome Nanny to block tempting websites like Twitter during specific times of day. Usually just in the morning; by afternoon, I tend to be in a working groove and capable of discipline.
On days when my focus seems totally shattered, I’ll do the “mental reboot” I mentioned earlier (walk, tea, or shut laptop) and then work in painfully tiny timed increments. When I’m really having a rough time, I start with 15 minutes. (You can type into Google, “Set timer for 15 minutes.” Magic.) I can do whatever I want after the 15 minutes, but for those 15 minutes I am not allowed to do anything but work. No bathroom break, no tea, no just-check-the-email-for-a-second. This bite-sized goal helps me work back up to more usual 50-minute chunks of focused work with short breaks in between.
If I am working on something and have distracting thoughts – about other research projects, about something I just remembered I need to do later, about a really great name for a cat, whatever – I write it down on scrap paper and leave it for after my work session.